Skip to content
The Workflow Library
Get the full library

Calculated property: days since last activity

One of 565 written HubSpot workflow specs, by a collective of independent HubSpot consultants.

Professional

Seat pricing: Professional edition. To build it, a GTM Seat or an Ops Seat (an Ops Seat cannot create marketing emails or sequences). Per-hub plans: Data Hub Professional.

Contact4 stepsUpdated for HubSpot seat pricing
OutcomeEvery contact carries a current "days since last activity" number, refreshed daily, so lists and reports can sort and segment by recency without a rep doing date math.
Workflow mapdata-quality-011
Daily schedule: active list members leads to Custom code: compute days since hs_last_activity_date. Custom code: compute days since hs_last_activity_date leads to Value computed?. Value computed? leads to yes: Set Days since last activity; no: Leave unchanged. yes no Daily schedule: active list members Custom code: compute days since hs_last_activity_date Value computed? Set Days since last activity Leave unchanged
Daily schedule: active list members leads to Custom code: compute days since hs_last_activity_date. Custom code: compute days since hs_last_activity_date leads to Value computed?. Value computed? leads to yes: Set Days since last activity; no: Leave unchanged. yes no Daily schedule: active list members Custom code: compute days since hs_last_activity_date Value computed? Set Days since last activity Leave unchanged

When to use it, when not to

Use it

  • Use it when reports, lead-scoring rules, or list segmentation need a numeric recency value instead of a raw timestamp.
  • Use it when the portal already has a reliable last-activity timestamp populated by engagement tracking (email opens, form submissions, calls logged, meetings booked).
Read more on when to use itShow less

Skip it

  • Do not use it expecting a live, real-time counter. This value only updates when the scheduled workflow runs, typically once a day; between runs it is stale by up to that interval.
  • Do not use it as your only churn or engagement signal. Pair it with renewal-expansion category workflows for account-level churn scoring, this fiche is a data-quality building block, not a full churn model.
Read more on when to skip itShow less

The rest of this spec

Prerequisites · 4 items

Every property with its label, internal name, type and options, plus the assets the workflow needs.

Enrollment · 4 parts

The trigger, the criteria as ticked in the UI, the re-enrollment rule and the suppression list.

Steps · 4 numbered actions

Each action in order with its parameters, branches and delays.

Known pitfalls · 4

Traps seen in production, each with what breaks and what to do instead.

Test plan and UAT script · 2 cases, 3 variants

How to prove it works in a test portal, one case per branch, and a sign-off sheet.

Files · PDF, Markdown, JSON, CSV, code

The properties JSON creates the fields in one call. The workflow JSON documents the build. The custom coded action ships as a ready-to-paste .js file.

Install · 1 click, switched off

The installer creates the properties and the workflow, switched off, then opens a task for what it cannot create. Nothing is deleted, enabled or enrolled.

Unlock all 565 specs, 149 EUR

One-time, excl. VAT. 30-day refund. Installs in 3 portals. Founding price until 30 November.

Read the free Data quality spec

Not the workflow you needed?

More in Data quality

50 specs in this section

See all 50 This category, 39 EUR
FreeRequired field enforcement on contact creation (email or phone missing)Contact9 steps Duplicate contact detection and merge review queueContact7 steps Phone number formatting to a standard international formatContact4 steps Country name normalization to a standard picklistContact7 steps

Read 12 complete specs before you pay.

One per category, same format as the paid ones. Email only, no card.

We email the link, then a short note when specs change. Nothing else.

149 EUR199

Full library, 565 specs
Get the full library