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Time-bound list membership (auto-remove after N days)

One of 565 written HubSpot workflow specs, by a collective of independent HubSpot consultants.

Professional

Seat pricing: Professional edition. To build it, a GTM Seat or an Ops Seat (an Ops Seat cannot create marketing emails or sequences). Per-hub plans: Marketing Hub Professional.

Contact3 stepsUpdated for HubSpot seat pricing
OutcomeContacts added to a time-sensitive static list, a promotion, a limited campaign window, a temporary suppression, get removed automatically after a set number of days, so the list stays an accurate current snapshot instead of a growing pile nobody remembers to clean up.
Workflow mapmarketing-ops-049
Contact added to time-bound list leads to Set list_expiry_date = today + window. Set list_expiry_date = today + window leads to Wait until today = list_expiry_date. Wait until today = list_expiry_date leads to Remove from the time-bound list. Contact added to time-bound list Set list_expiry_date = today + window Wait until today = list_expiry_date Remove from the time-bound list
Contact added to time-bound list leads to Set list_expiry_date = today + window. Set list_expiry_date = today + window leads to Wait until today = list_expiry_date. Wait until today = list_expiry_date leads to Remove from the time-bound list. Contact added to time-bound list Set list_expiry_date = today + window Wait until today = list_expiry_date Remove from the time-bound list

One of 565 written HubSpot workflow specs, by a collective of independent HubSpot consultants.

When to use it, when not to

Use it

  • Use for any static list whose membership is only supposed to be meaningful for a fixed window, for example a 30-day promotion audience, a 14-day temporary suppression during an issue, or a 90-day trial-follow-up window.
  • Use to avoid the common failure mode where a temporary list becomes a permanent one because removal was never automated.
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Skip it

  • Do not use for lists meant to be permanent records. A list of "webinar attendees, Q3 2026" should stay as a historical record, not auto-clear.
  • Do not use on active lists. Active lists already auto-manage membership based on their own criteria and do not accept manual add/remove workflow actions the way static lists do.
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The rest of this spec

Prerequisites · 2 items

Every property with its label, internal name, type and options, plus the assets the workflow needs.

Enrollment · 4 parts

The trigger, the criteria as ticked in the UI, the re-enrollment rule and the suppression list.

Steps · 3 numbered actions

Each action in order with its parameters, branches and delays.

Known pitfalls · 4

Traps seen in production, each with what breaks and what to do instead.

Test plan and UAT script · 1 case, 3 variants

How to prove it works in a test portal, one case per branch, and a sign-off sheet.

Files · PDF, Markdown, JSON, CSV

The properties JSON creates the fields in one call. The workflow JSON documents the build.

Install · 1 click, switched off

The installer creates the properties and the workflow, switched off, then opens a task for what it cannot create. Nothing is deleted, enabled or enrolled.

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